Manage your team from your computer, mobile or tablet.

Scheduling

Your optimized, automated, perfectly accurate schedules are easily created in minutes!

If you are a manager or a team leader, you have to tackle a lot of challenges to make your unit and business as successful as possible. One of which is creating a fair and accurate work schedule where you have to worry about the availability of your employees, their skills, their cost compared to your budget, forecasting scheduling needs, fair distribution of shifts, your employees’ fatigue and turnover, processing time-off requests, and quickly filling shifts if you’re ever short-staffed. It is a lengthy list of duties you have to fulfill to make sure your business runs smoothly, so managers and team leaders are usually drowning in spreadsheets, timetables, calendars, and requests. Despite managers’ great effort and skills, they make human errors all of the time which affects their company’s success and productivity. A recent study showed that:

1. 14 hours is the average weekly time spent by managers to create work schedules.
2. 140 hours is spent on making work schedules yearly.
3. 20% of managers’ time is wasted on manually creating work schedules.
4. 174% more turnover is caused solely because of errors made during creating work schedules.

So, the solution innovated by DEKINES company is DEKINES scheduling software, which you can use to automate scheduling. By automating scheduling, you can reduce human errors, save time, save money, boost productivity, experience consistent results, and finally maximize your customer satisfaction. Manual scheduling is a thing of the past now as we have demonstrated that it is not cost-efficient and is very time-consuming. We have innovated this scheduling software to make managing your staff an extremely easy task done in minutes. What used to take hours, if not days, now takes minutes.

With DEKINES and Internet access you can consult the general calendars (shifts, afternoons, etc.), activity exchanges, work sessions. You can also request your vacation days. All this and much more, with the maximum security and guarantee of confidentiality.

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What can we guarantee?

• Saving your time.

With DEKINES you can create your employee work schedules in minutes using our easy employee scheduling software.

• Enhancing staff communication.

Your staff is always oriented using manager shift notes, messages, group chats, and announcements.

• Maximizing Accountability.

With DEKINES employees can access their schedules and all the information they need anytime, anywhere.

• Saving you thousands each year.

Having an organized, modern platform like DEKINES helps reduce a lot of team management expenses.

• Time tracking: Save your time and effort by efficiently tracking the hours and attendance of your staff. Reduce the guesswork with flexible real-time time tracking with timecards, timesheets, and timers. Track time on the go if your team members are in multiple locations with our mobile apps.
• Team Scheduling: If a gram of prevention is worth a kilogram of cure, then DEKINES Time tracking and scheduling is just what the doctor ordered. DEKINES allows you to manage your schedule in real-time.  
• Manager log: Using one single platform, you can run your business from the comfort of your home. We offer you to view timesheets, payrolls, and locations of your employees. The platform allows you to display your employees’ shifts and projects.
• Team management and communication: With DEKINES, we offer you a single noticeboard where you can post important updates, critical notes, and the company’s policies. You can easily chat one-on-one with one of your employees or group chat with your team. Your team members can also check their shifts and their co-workers’ projects in one place and submit time-off requests.
• Attendance tracking: Managers and leaders are able to view their employees and team members locations in real-time and observe how they spend in each location and how much time they in every task. That way, team leaders and managers can reassign employees’ locations as needed.

SCHEDULES AND SHIFTS

You will be able to configure the work areas by schedules and associate the
tasks / agendas, it will also allow you to associate the tasks / agendas with the
corresponding personnel.

Our planning and time management platform in any sector. It offers an optimization of the level of service with the available resources, detecting deficits and surpluses of personnel. 

Thanks to its Artificial Intelligence [AI] technology, it is able to learn and carry out automatic programming, making the work of team managers much easier. 

Efficient platform for the distribution of equipment for each shift and plants of a work center, taking into account organizational restrictions.

Save time in managing incidents and absences by acting immediately thanks to real-time information on staff time planning.

PERMITS AND GUARDS

• Accurately measure your team’s performance and resolve incidents in real time to reduce absenteeism.
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• Track, coordinate calendars and staff tasks to improve the efficiency of your company.
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• Save time when accounting for overtime
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• Manage markings from multiple devices and through geolocation of your team, promoting the implementation of new forms of flexible work. Easy integration with any biometric terminal.

Efficient management of productive jobs.

Job planning tool, created for managers and block planning managers, which generates an automatic job planning proposal taking into account the needs of the waiting lists, as well as the human and technical resources available.

It provides information in real time to respond in the most efficient way to the needs of the demand:

• – Greater occupation of operating rooms and reduction of waiting lists
• – Increases the quality of life of patients.
• – Facilitates management, allows simulations and the best decision-making so that it is operational on a day-to-day basis
• – Optimize the use of resources to carry out activities
• – Obtain information on indicators to measure the proposed plans that allow the information to be exploited at all levels.

Why choose DEKINES?

DEKINES helps you choose your business goals and organize them professionally. It then starts figuring out your needs and requirements to accomplish such goals. That way, you can mold your employees’ shifts according to your needs and goals. Rest assured that the configuration of your employees in their shifts is in the most productive way possible. DEKINES calculate employees’ skills, availability, costs, and other factors to help you make the best decisions.

In a competitive market like nowadays, business owners and managers are always looking for more sales and less staff cost so that they can maximize sales-to-labor ratio. DEKINES scheduling software is the innovative solution to design optimized shifts and have the right people at the right place for the best cost. However, customer demand changes dramatically daily, weekly, monthly, and even every season. Managers need to predict those changes and assign their suitable employees at the right time and place to maximize earnings. DEKINES forecasting does all the work for you. It predicts the changes in customer demands and helps you create shifts with your most qualified employees at peak times. DEKINES ensures customer satisfaction at the highest with its extraordinary customer service. 

As we have discussed the changes in customer demands every now and then, we have to consider the consequent changes in labor needs. Your company needs change over time and managers face challenges to always stay on top of it. DEKINES not just detects changes in trends such as falls and downs, but it is also sensitive to minor changes during flat demand. DEKINES forecasting uses data from different business solutions to come up with the answer. It analyzes data from your own company and then applies the solution to your staff. The resulting forecasts are extremely accurate, applicable, and will improve your company productivity. The forecasts are then converted into requirements that can easily be incorporated in the shifts, schedules, and the other specifications to meet customers’ needs.

When your customer demand and employee requirements are perfectly forecasted, you can specify the goals of your company in the upcoming period. Long-term goals and short-term goals should be considered while putting plans of action. Any type of governmental laws and rules or company-specific rules must be incorporated into the system to ensure employee compliance. Once everything discussed above is ready, DEKINES scheduling software, with the help of the forecasting software, can automatically create optimized schedules. When automatically creating shifts, DEKINES takes into consideration employees’ skills, cost, availability, and other characteristics. Also, it uses data of company policies and goals, break requirements, overtime, and minimum time worked by each employee. The software evaluates millions of possible combinations of shifts in seconds. This optimization process ensures shifts are fair for everyone and that highly-experienced workers are scheduled to work at peak demand time to maximize customer satisfaction. Then your optimized schedules can be replicated and scaled to any location you’d like and even across countries. The automatically-made schedules are also automatically highlighted in the areas where they need action. If you’re understaffed, an employee works more hours than intended, or a sudden increase in work demand happens, the software automatically highlights those areas and send you alerts to make it better.

Do you know what is really attractive? Being able to do all what we have mentioned from your phone. DEKINES mobile application is phone user-friendly and can be accessed anywhere and at any given minute. Managers can automatically create and optimize schedules on their phones and the schedules are instantly posted on the platform. Employees can now view schedules and easily know what’s ahead of them to put plans for their other priorities. DEKINES platform also keeps records of everything both employers and employees need to know. So, employees can see their weekly shifts, availability, how much time-off they have left, break times, and their co-workers’ shifts as well. At DEKINES, we ensure a work-life balance, so the platform is loaded with features that help both managers and employees. If one of the employees has an important event occurring in their lives at the same time as their shift, they can easily log in to the DEKINES platform on their mobile and arrange a shift swap with one of their coworkers and this only takes a minute, they can also submit time-off requests to their managers through the mobile application.

We, at DEKINES, believe that when you treat your employees right, your employees treat your customers right. Your employees are the front face of your company, so they are the ones who can either satisfy or lose your customers for ever. As we have discussed above,

DEKINES scheduling and forecasting software helps create the most suitable schedules for your employees that ensure your employees are satisfied and that they work at their preferred times. We make sure your staff knows their shifts before the schedule even starts, so that they think about their priorities and they are offered the luxury of using their phones to arrange shift swaps or submit time-off requests. That way, employees can enjoy their important life events without ever having to worry about pay or their position.

 

Users, roles, staff, permits, vacations, work areas,
Schedules, tasks, agendas, permits, multicenter, cancellations.

FAQ’S

•  What can happen if I grant all the permits / vacations?
• What areas / agendas will I have to close or open?
• Do i have enough staff
• Will I be able to quantify the schedule? 
• Take advantage of new technologies, teach the machine and let it do your job, after learning and configuring the
  different profiles of the areas and users, the system will
  provide predictive programming models.

Integration with Google Tools